Abstract:
The study’s objectives were to assess the factors that pose challenges to drafting of
procurement plan at Koforidua Technical University, to assess the benefits of ensuring timely
drafting of procurement plan on procurement activities of Koforidua Technical University,
and to identify how untimely approval of procurement plan affects procurement activities at
Koforidua Technical University. The researchers adopted the purposive sampling technique
with a sample size of 44 from a total population of 50 staff from the procurement and stores
department of Koforidua Technical University. The researchers used closed-ended
questionnaires in gathering data from respondents. It emerged from the study that, the
researchers found out that the factors that pose as challenges when drafting procurement plan
at Koforidua Technical University. It was revealed that, the factors included; delays in the
release of funds for the progress of various acquisition within the organization as well as
inadequate oversight and administration of contract throughout their lifecycle. The study
revealed that, ensuring timely drafting and approval of procurement plan has numerous
benefits it brings to procurement activities. These benefits include; the ability of the
procurement entity to save time and money and it acts as a conduit for attaining the goals of
the procurement entity. The study again revealed that, untimely approval of procurement plan
causes significant delays in procurement process of the university. The researchers also
found out that, untimely approval of procurement plan disrupts operational schedules and
project timeline, increased risks in supply chain activities and risk of stock out is as a result
of untimely approval of procurement plan. The researchers recommended that, since the
Public Procurement Authority mandates that all government institutions submit their
procurement plans by November 30 of each year, the needs for the next year are received as
early as possible to provide the procurement department enough time to prepare the plan.
